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General Business Conditions

Information regarding Business Conditions.


Ministry of Foreign Affairs of Denmark, The Trade Council

July 1, 2009


1. Purpose

1.1 The General Business Conditions apply to the Trade Council /The Foreign Service's assistance to Danish and foreign enterprises in commercial cases, cf. part 2 of the Execu-tive Order No. 246 of April 10, 2008 on payment for the services of the Foreign Service.

2. Agreement

2.1 Assistance by the Trade Council must be paid for according to the current rates and for cases that are paid according to hourly rates and where the time spent exceeds half an hour in accordance with a written agreement between the Trade Council and the en-terprise. The written agreement must contain information about the expected time con-sumption, the hourly rate - or if deemed more expedient, an overall price for the specified service - as well as an estimate of possible expenses.

3. Prices etc.

3.1 For assistance serving the purpose of supporting the business community's export efforts and other commercial activities abroad, a fixed price per hour or fraction of an hour or a fixed overall price for the service must be paid. There is, however, a minimum fee per individual solved case.
The current price for services and consultancy provided by Trade Council is DKK 945 per hour.

3.2 For certain types of assistance, for instance the procurement of publications, statis-tical material, credit reports or customs information etc., a fixed fee must be paid pro-vided the time consumption is less than one hour. A fixed fee shall be paid for lectures.

3.3 In cases where the enterprise requires that the assistance be provided outside the normal office hours of a mission, an additional 50 per cent must be paid, and on days where the mission is closed, an additional 100 per cent must be paid.

3.4 Prices and fees are in Danish kroner unless stated otherwise. Assistance provided in Denmark is subject to value added tax.

3.5 Any expenses, for instance for purchase of materials, information, access/connection to databases, travel expenses, telecommunication etc., must be refunded.

4. Terms of Payment

4.1 The Trade Council collects its payment when the service has been rendered. However, depending on the circumstances a partial or advance payment may be required.


4.2 Payment must be made no later than 30 days after the invoice date. A fee may be charged for late payment and interest may be charged according to the general rules.

5. Termination

5.1 The enterprise has the right to terminate the agreement with immediate effect. The enterprise must in such case pay for the assistance provided hitherto and for any ex-penses that the Trade Council has paid or committed itself to pay.

6. Professional secrecy and confidence

6.1 By virtue of their terms of employment, the staff of the Ministry of Foreign Affairs, including the Trade Council, is obliged to maintain professional secrecy in relation to in-formation, including competition-sensitive information concerning enterprises and trade secrets, to which the staff become party in the course of their work and concerning which they have signed a pledge. The duty of professional secrecy also continues after the em-ployee has left the service. Failure to comply with this duty of professional secrecy can lead to criminal liability under the Penal Code.


6.2 The Ministry of Foreign Affairs of Denmark, The Trade Council treats information re-ceived from partners and companies confidentially within the framework of Danish legis-lation. This includes competition-sensitive information, trade secrets and commercial or operational matters. As a public authority, The Ministry of Foreign Affairs of Denmark The Trade Council is subject to the rules in the Danish Public Administration Act and the Access to Public Administration Files Act, including the provisions concerning the right of access to documents. The rules contained here, including the right of access to docu-ments, are perceptive and may not be dispensed with in relation to a third party through statements, agreements or the like. The Ministry of Foreign Affairs of Denmark, The Trade Council will consult with the enterprise/partner prior to responding to any request for access to documents pursuant to the Public Administration Act or the Access to Public Administration Files Act. The Access to Public Administration Files Act contains provisions according to which factual information which is of substantial importance to the matter in question may be exempt from access. On the basis of a specific assessment according to section 12 of the Access to Public Administration Files Act, information on, among other things, the private circumstances of individual persons, including their finances, as well as information on operating or business procedures may be exempted.

7. Liability for Damages

7.1 The Trade Council is liable to the enterprise according to the general rules of Danish law, always provided that the Trade Council is not liable for loss of profits, loss of income or any other indirect loss. Payment of damages cannot exceed the remuneration agreed upon or the fee according to the current tariff.

8. Disputes

8.1 Agreements comprised by these General Business Conditions shall be subject to Da-nish law.

8.2 Any dispute arising out of or in connection with agreements comprised by these Gen-eral Business Conditions, which cannot be settled by negotiation, must be settled by the ordinary courts of law.